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Best Gmail Useful Trick – Hidden Features You Should Know
1. Schedule Emails to Send Later
Gmail allows you to schedule emails to be sent at a specific time.
This is perfect when you want to reach someone in a different time zone.
Simply click the arrow near the “Send” button and select “Schedule send.”
It helps you plan follow-ups or birthday wishes in advance.
No third-party app is needed—it’s built right into Gmail.
2. Undo Sent Emails Instantly
Ever sent an email and regretted it seconds later?
Gmail gives you an “Undo Send” feature that saves you.
Go to Settings > See all settings > Enable “Undo Send.”
You can set a cancellation window of up to 30 seconds.
This is a lifesaver for typos or wrong attachments.
3. Use Confidential Mode for Privacy
Gmail’s confidential mode adds extra security to your messages.
It allows you to set an expiry date for the email.
Recipients can’t forward, copy, or download the content.
You can even require an SMS passcode for access.
Ideal for sending sensitive or private information safely.
4. Smart Compose for Fast Typing
Smart Compose predicts your next words while typing.
This AI feature helps you compose emails much faster.
It learns from your writing style and becomes smarter over time.
Turn it on via Settings > Smart Compose > Writing suggestions.
It’s like having a personal email assistant.
5. Labels and Filters for Better Organization
Tired of a cluttered inbox? Use labels and filters!
Labels act like folders but can be applied to multiple emails.
Filters let you auto-organize messages as they arrive.
For example, filter bills to a “Payments” label.
You’ll never lose important emails again.
6. Use Gmail Offline Without Internet
You can read and write emails even without Wi-Fi.
Just enable “Offline mail” in Gmail settings.
It syncs your recent emails for offline access.
All changes are applied once you’re back online.
Great for flights or weak internet zones.
7. Star and Importance Markers
Want to highlight important messages quickly?
Use stars or importance markers in your inbox.
You can customize different colored stars in Settings.
This makes scanning for urgent emails much easier.
Sort by “Starred” to view them all in one place.
8. Keyboard Shortcuts to Save Time
Gmail supports tons of useful keyboard shortcuts.
Press “Shift + ?” inside Gmail to view them all.
Common ones: “c” to compose, “e” to archive.
You must enable keyboard shortcuts in settings first.
These save valuable time every day.
9. Use Templates for Repeated Emails
If you send the same message often, use templates.
Gmail lets you save and reuse message formats.
Go to Settings > Advanced > Enable Templates.
When composing, click the three dots to insert one.
Perfect for business replies or team updates.
10. Search Like a Pro with Operators
Gmail’s search bar is more powerful than it looks.
Use search operators like “from:,” “has:attachment,” or “before:2024/12/31.”
It helps you find old emails super fast.
Combine multiple filters to narrow results.
No more scrolling endlessly through your inbox.
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